GARP - The Principle of Availability

Access to the Right Information at the Right TimeThe fifth Generally Accepted Recordkeeping Principle deals with Availability.  ARMA’s guidelines, found in our download section, state:  “An organization shall maintain records in a manner that ensures timely, efficient, and accurate retrieval of needed information.”

The records an organization keeps are only as good as they are available.  A misplaced, misfiled, or lost record is about as useful as never having the information in the first place. 

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Access, Costs, Risks and Productivity

Records Management Has Four Main IssuesBusinesses in Vernon, Kamloops, Kelowna or Penticton have record management problems that are identical to other businesses across North America. Records management consultant Randy Kahn writes that, "the core belief driving responsible information management is that information will be properly managed, secured, classified and stored to augment retrieval when needed for business or legal purposes." He explains that the four main records retention issues facing businesses are access, cost, risks and productivity.

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