GARP - The Principle of Disposition

Destruction of Records Must Maintain ConfidentialityThe seventh Generally Accepted Recordkeeping Principle covers Disposition.  ARMA’s guidelines, found in the download section of the CanDox website, state:  “An organization shall provide secure and appropriate disposition for records that are no longer required to be maintained by applicable laws and the organization’s policies.”

At the end of a record’s useful life cycle, it must be designated for disposition.  In many cases, this means destruction, but could also mean that files are returned to clients, transferred to another organization, or transferred for ongoing preservation to an archive or records management firm. 

Click to read more ...

Paper Mountains: Managing Records and Documents in Today's Law Firm

Lawyers Manage Documents 24/7Mason Avrigian and Ellen Freedman, a lawyer and a management consultant respectively, authored a summary of the challenges of records management in the legal services industry.

Perhaps the thorniest issue faced by attorneys is what to do with client’s files for matters that have been concluded and closed.

Click to read more ...

Law Firms Need to Know How Long to Keep Client Files

Okanagan lawyers are turning to CanDox for records managementBusy law firms have many hundreds of closed client files. Like all businesses, they look for secure, efficient and cost-effective solutions for their records management needs.

The Law Society of British Columbia (LSBC) has published a white paper called "Closed Files: Retention and Disposition" for the guidance of law firms in BC. The white paper explains all the purposes of file retention, including defending the law firm against negligence claims and client complaints.

Click to read more ...

Protect Your Information - March Is Fraud Prevention Month

Protect Yourself From Fraud and Identity TheftNo matter the size of your community, the nature of your business, or the records you create, all businesses are legally obliged to protect their own and their customers' personal information from fraud and identity theft.  March is Fraud Prevention Month, so now is certainly the time to ensure that you are protecting yourself and your customers from those that hunt for personal information and use it with criminal intent.

In Vernon, the Safe Communities Unit issued a fraud warning for local

Click to read more ...

What Is a Records Retention and Disposition Program?

CanDox Specializes in Records Retention and Disposition PlanningA records retention and disposition program is that component of an organization's records management program that defines the period of time during which records are maintained and specifies procedures for the transfer and disposition of records. A records retention and disposition program addresses the following topics:  

Click to read more ...