Records + Flooding = Disaster

Records Are Quickly Damaged by Water & FloodingRain.  Floods.  Spills.  Leaky pipes.  No matter how it happens, when water attacks your files and records, it spells disaster.  Of course proper storage and prevention are the best ways to keep water away from your records, but when the worst does happen, what must be done?

For us here in the Okanagan, both the Province of BC and the Ministry of Forests provide guidelines for action in the event of flooding and water damage to records.  In most scenarios, the physical recovery of the damaged records should be handled by a professional restoration company, but the most important steps are begun before they arrive:

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Protect Your Information - March Is Fraud Prevention Month

Protect Yourself From Fraud and Identity TheftNo matter the size of your community, the nature of your business, or the records you create, all businesses are legally obliged to protect their own and their customers' personal information from fraud and identity theft.  March is Fraud Prevention Month, so now is certainly the time to ensure that you are protecting yourself and your customers from those that hunt for personal information and use it with criminal intent.

In Vernon, the Safe Communities Unit issued a fraud warning for local

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What Makes a Signature Important?

Signatures Help Authenticate Contracts And LettersEvery Okanagan business or organization concerned about storing files and records is concerned for the same reasons. One of those reasons is the desire to safeguard the original, signed documents attesting to agreements and notices. When did signatures become important?

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History of the Records Management Industry

The Records Management Industry Began 60 Years AgoPRISM, the trade association for information management companies like CanDox, has published a brief history of the Record Management industry on their web site. The article, written by Mike Faber of Paxton Records Storage, follows the growth of the industry from its birth in the years just before the Second World War to the present day.

In the Okanagan Valley, the use of professional records management by businesses lags about a decade behind the United States. Faber's description of the US in the '90s is a suitable description of the Okanagan in the last decade, particularly his emphasis on the shift toward outsourcing administrative tasks like file management and document shredding:

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