GARP - The Principle of Availability

Access to the Right Information at the Right TimeThe fifth Generally Accepted Recordkeeping Principle deals with Availability.  ARMA’s guidelines, found in our download section, state:  “An organization shall maintain records in a manner that ensures timely, efficient, and accurate retrieval of needed information.”

The records an organization keeps are only as good as they are available.  A misplaced, misfiled, or lost record is about as useful as never having the information in the first place. 

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Six Secrets of Effective Meetings

Meetings: the necessary evil! Here's a short video from business consultant Alan Matthews, outlining six ways to your business' meetings more productive and enjoyable. Yes, enjoyable!

Information Management and the Digital Data Explosion

Growth of Digital Data Storage is AcceleratingToday, we've come across a fascinating article about the unprecedented worldwide growth of digital data from Lachlan James with Yellowfin, an international reporting and data analytics firm.  Mr. James points to a USC study that documents the rise of global data storage:  in 1986, 14% of earth's data was stored on vinyl records; by 2000, 25% of all information was in digital form; at the close of 2007, 94% of all information storage was digital, totalling 276 exabytes (one exabyte is equal to 1 billion gigabytes.)  That's like a stack of CD-ROMs reaching from the floor to about 80,000 kms beyond the moon.

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How Can Records Management Increase My Revenue?

Records Management Can Improve Your Bottom LineBusinesses in the Okanagan Valley, from Kamloops to Penticton, all share at least one common concern: profitability. Revenue is a major part of the profitability equation. Records management programs can enhance your revenues in at least three ways:

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Access, Costs, Risks and Productivity

Records Management Has Four Main IssuesBusinesses in Vernon, Kamloops, Kelowna or Penticton have record management problems that are identical to other businesses across North America. Records management consultant Randy Kahn writes that, "the core belief driving responsible information management is that information will be properly managed, secured, classified and stored to augment retrieval when needed for business or legal purposes." He explains that the four main records retention issues facing businesses are access, cost, risks and productivity.

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