Saskatchewan Doctor Faces Charges For Losing Patient Records

Medical Records Found In A DumpsterCTV and other sources report that a Saskatchewan doctor is facing charges for failing to safeguard patient medical records in his possession.

Saskatchewan's information and privacy commissioner is recommending that a Regina doctor be prosecuted after thousands of patient files and other sensitive documents were found in a recycling bin at a shopping mall earlier this year.

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GARP - The Principle of Retention

Proper Records Retention Minimizes Risk & CostThe sixth Generally Accepted Recordkeeping Principle deals with Retention.  ARMA’s guidelines, found in the download section of this website, state:  “An organization shall maintain its records and information for an appropriate time, taking into account legal, regulatory, fiscal, operational, and historical requirements.”

It is vitally important to know what records you have, how long to keep them, and when to get rid of them. 

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GARP - The Principle of Compliance

Recordkeeping Policy Must Comply with CRA's Laws and RegulationsThe fourth Generally Accepted Recordkeeping Principle deals with Compliance.  ARMA’s guidelines, found in the download section of this website, state:  “The recordkeeping program shall be constructed to comply with applicable laws and other binding authorities, as well as the organization's policies.”

According to policy, and according to law – simple as that.  Or is it?

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The Generally Accepted Recordkeeping Principles

ARMA's Principles Make Good Recordkeeping PracticeARMA International's Generally Accepted Recordkeeping Principles have become the benchmark for records managers in Canada and around the world.  You can now find the basics in the download section of the CanDox website, and in the coming weeks we'll take a closer look at each of the 8 principles and how they can affect Okanagan businesses.

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Records Management for the Home Office

Homes and Home Businesses Must Manage Records TooSo you've set it all up and are now the proud owner of a home office.  Record keeping remains a major and critical responsibility for anyone, not just businesses.  Are you maintaining every single bill, invoice, tax receipt, and medical document for the last ten years?

If your answer is no, don't fret - you're not alone.  Many people and home-based businesses are unsure how long records remain valid and should be kept.  A general rule to be used whenever you are uncertain of a particular record's retention is the ten-year rule, but there are some guidelines for different record types.  Let's outline some basics:

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